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Compliance Management | Cortexa
HomeCompliance Management

Make compliance the easiest part of the job.

We set up Totara to track mandatory training, renewals and audit evidence in one place, so you can show who is compliant whenever you're asked.

Compliance matrix · North site Example view
Person CSCS First aid Asbestos
A. Patel
Site manager
J. Okafor
Operative
21d
S. Reid
Supervisor
9d
M. Hughes
Operative
–
L. Byrne
Plant operator
2 renewals due in the next 30 days. Reminders sent to learners and managers.
Valid Expiring Expired
Export evidence pack
Proven with Skanska Bradfords BSW Group EH Smith

Compliance gaps are costly and often go unnoticed until an audit.

Spreadsheets are unreliable, certificates lapse unnoticed, and a failed audit puts contracts and reputation at risk.

No single view

Records are spread across sites, spreadsheets and inboxes, so it's hard to say quickly who is compliant.

Missed renewals

When expiry dates are tracked by hand, renewals get missed and people can end up working on site without valid qualifications.

Painful audits

Assembling evidence for an auditor or client takes days of manual chasing.

Track and evidence compliance in one platform.

Automated tracking

Every certification, expiry and renewal tracked against the right role and site.

Automatic reminders

Learners and managers get reminders before anything expires, so there's no need to chase people manually.

Audit-ready reports

Generate a compliance matrix or evidence pack for any auditor in seconds.

Role and site aware

Requirements follow your organisation structure, so the right training reaches the right people.

Recurring programmes

Set training to repeat annually or by frequency, without extra admin.

Secure and certified

ISO-certified, fully managed hosting keeps your evidence safe and available.

Compliance you can evidence.

98%
completion on mandatory pathways
−40%
admin time spent on reporting
0
missed renewals after rollout
24/7
access to live compliance data

“Our new Totara LMS has been a major step forward in terms of centralising our Group online learning capabilities but the biggest difference for us is the reduction in admin and the ability to centralise reporting. Managers can now see their team’s progress at a glance, which just wasn’t possible before.”

Julie FinnikinGroup L&D Leader, BSW Group

Common questions

Can you migrate our existing training records?
Yes. Our implementation team imports your historical records, certificates and expiry dates so nothing is lost in the move to Totara.
How are renewals handled?
Recurring programmes automatically re-enrol learners on a schedule you set, and reminders go out to both learners and managers before certificates expire.
Is the platform suitable for multi-site operations?
Yes. Requirements follow your organisation structure, so each site, role and team sees only the training relevant to them.
What support do we get after launch?
A dedicated Customer Success team plans your rollout, trains your admins and continues to support you after go-live.

Let's build a learning platform that fits.

Tell us about your learners and we'll show you what's possible, including examples from your sector.