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Competency Management | Cortexa
HomeCompetency Management

Prove your people are competent to do the job.

We build role-based competency frameworks into Totara, with manager sign-off, so you have evidence of what each person can do on the job.

Site supervisor with a tablet observing a plant operator at work
Competency record Example view
LB
L. Byrne
Plant operator · role framework
Skills signed off2 of 4
Pre-use plant checks
Signed off by D. Shaw (line manager), 3 Oct
360° excavator operation
Signed off by D. Shaw (line manager), 3 Oct
Lifting operations
Course complete · awaiting manager sign-off
Working near overhead services
Reassessment due November
Sign off skill Export for tender
Proven with Skanska Bradfords BSW Group EH Smith

A completed course is only part of the evidence.

If skills aren't tied to roles and signed off by a manager, you can't back up competency claims when a tender or an incident puts them to the test.

Completion records aren't proof

The LMS records a completion, but nobody has confirmed the person can do the job safely.

No manager sign-off

If no manager confirms capability on site, competency rests on self-assessment.

Invisible skills gaps

When skills aren't mapped to roles, gaps only come to light during a tender, audit or incident.

Everything you need to evidence competency, in Totara.

Role-based frameworks

Skills matrices built around the roles and duties in your organisation.

Manager sign-off

Line managers confirm each skill has been demonstrated on the job before it's signed off.

Evidence for tenders

Export a competency evidence pack whenever a client or contract asks for proof.

Scheduled refreshers

Competency is reassessed at intervals set for each skill.

Skills gap reporting

See where teams fall short of the framework, by role, site or region.

Secure and certified

ISO-certified, fully managed hosting keeps your evidence safe and available.

Competency you can evidence.

100%
of roles mapped to a skills framework
−35%
time spent chasing sign-offs manually
1
competency record per person, per role
Minutes
to produce tender evidence

Common questions

How is this different from just tracking course completion?
Course completion is one input. A competency framework also requires a manager (or assessor) to confirm the skill was demonstrated on the job before it counts as signed off.
Can we build our own competency framework, or use an industry standard?
Either. We can build a framework around your own roles and duties or align it to a recognised industry standard.
Who does the sign-off, and how much admin does it create for them?
Typically the line manager or a nominated assessor. Sign-off happens in a few clicks from a dashboard, and the system sends reminders for any that are outstanding.
Can we use this to strengthen tender submissions?
Yes. The competency evidence pack is one of our most requested exports, as more clients ask for proof of capability at tender stage.

Let's build a learning platform that fits.

Tell us about your learners and we'll show you examples from your sector.